Advising students

On this page

You may need to advise students to guide them through their applying journey. Use this as your starting point for all study-related enquiries.

Find a course

Look for a course you want to study:

• Architecture and built environment
• Business
• Communication
• Creative arts
• Design
• Engineering
• English language and pathway programs
• Health
• Information technology and games
• Justice
• Law
• Mathematics and data science
• Project management
• Science
• Teaching and education

Entry requirements

Academic entry requirements

Check the course information to locate the academic requirements the student will need to meet for entry. This is also where you will find information regarding additional requirements such as prerequisites, auditions, interview or portfolios.

Some courses with additional requirements have specific closing dates. Make sure these are checked and understood before submitting the application.

English proficiency requirements

The applicant will need to meet the English language level required for their preferred course. QUT accepts results from a variety of standardised tests. You can find the minimum test scores required listed on the course requirement tab.

We accept test results from the following for most courses:

• Cambridge English Score
• IELTS (Academic)
• TOEFL iBT (internet-based)
• Pearson Test of English (PTE Academic).

The tests must be undertaken in a secure test centre and must be no more than two years before the start of the course.

There may be other ways to meet the proficiency requirements, depending on the prior study and qualifications. Check the course information for details.

Packages

If the applicant doesn’t meet all requirements for their preferred course, we will consider the application for a package. Once they pass the pathway courses they will progress to their preferred degree.

Explore English and pathway programs

Genuineness requirements

As part of simplified student visa framework (SSVF) we must ensure the application to study is genuine and that applicants can successfully complete the planned study. We will consider a range of personal and academic factors when we assess their application, including:

• their immigration history, including any prior visa refusals
• their personal circumstances
• the relevance of their proposed study to their previous study and work experience.

Financial capacity

A student must have access to sufficient funds to cover the full cost of studies in Australia. This includes tuition, study costs and living expenses. Find out more about study fees and costs.

Applicants requiring an agent, checklist and genuine student form

A QUT official representative is required for offshore applicants from certain countries.

The application form will request the Agent checklist (PDF file, 207.9 KB) and a Genuine student form (PDF file, 222.3 KB) completed by the student to be added with the supporting documentation.

Countries where offshore applicants require an agent

Note: This list is subject to change. Australian sanction laws enforce United Nations Security Council (UNSC) and Australian Autonomous sanctions regimes. Up to date details on country specific sanctions can be found on the Department of Foreign Affairs and Trade website.

Tuition fees

You can check the course information to see the indicative tuition fees for the nominated course. Fees are reviewed each year, and the total cost might change depending on how many credit points a student enrols in.

A standard full-time semester (or study period) load is usually 48 credit points, and an individual unit (or subject) is usually 12 credit points.

The offer letter will include the indicative fees for a full-time study period.

Tuition fees usually increase every year. Read the international student fee policy and refund policy before accepting the offer.

How much will study cost?

Visit the fees and scholarships page to learn about study costs.

Extra costs

There are other fees such as for programs that are part of a package and English programs. These include:

• a $3,000 course package deposit
• an ELICOS program registration fee of $175 (if applicable).

Some courses have extra costs for things like field trips, equipment or practical training. See additional course costs for detailed information about each course.

Scholarships

We offer dozens of scholarships for students studying in a range of fields. Search our scholarship collection to see if there’s a scholarship for your applicant.

Browse scholarships

Applications

International education agents play an important role in helping students make the best decisions for their future studies.

When ready, you log into the QUT Application Portal to submit and manage applications.

Important dates applying to study

Use the international student key date search for the category Applying to Study. You'll need to make sure applications are submitted on time.

Supporting documents

When you submit the application in the QUT Application Portal, you’ll need to include copies of:

• the applicant's passport or national identity card
• student visa and COEs if applicable
• current and all prior academic documents
• English language tests if applicable

The application form will remind you if there are additional details for a particular applicant, for example, CV or portfolio.

If the documents are not in English, also provide an official English translation.

Application fee

The last step in the application form is the application fee payment, which is made via the QUT Application Portal. Once the payment is complete in the portal, the application will be ready for submitting to QUT.

Our application fee can only be paid by credit card and must be paid in the portal.

Advanced standing

We have arrangements with institutions overseas and in Australia where advanced standing is approved. You can see which institutions are included and what exemptions an applicant may be eligible for through the Advanced Standing Precedent List.

If you can’t find the specific institution, course or units on the Advanced Standing Precedent List, provide the previous study on the application form. Make sure that you provide copies of:

• academic transcripts, including the unit code, unit title and grades
• unit outlines or course syllabus for the units the applicant wants advanced standing for. They should include credit points, contact hours, aims and objectives, texts and references, and details of any assessment.

If the application is successful, we’ll tell you how many credit points the applicant has been granted in their offer letter and the duration of their offer.

Offer

If the application is successful, you’ll receive an offer letter which can be viewed in the portal. Our offer will include course details, duration, any scholarships (if applicable), the acceptance of offer terms and conditions and Overseas Student Health Cover (OSHC) (if applicable).

For conditional offers, upload the supporting documentation to meet the conditions stated on the offer in the portal. Once all conditions are met, we will send an unconditional offer.

To request a package offer, contact us in the portal and provide any additional documentation and we will review the request.

To request a deferral of the offer, go to the Respond to Offer button and nominate ‘Defer offer’.

If you have any queries or wish to request other changes you can message us in the portal, and we will prioritise this for you.

Ready to make payment and accept

When the applicant is ready to make payment, respond to the offer and then select ‘Accept’. This will take you to the online Acceptance of Offer form.

You can confirm or change the OSHC option when completing the online Acceptance of Offer form.

The Acceptance of Offer form will first display the OSHC option as per the offer letter. If there are no changes to the OSHC option, leave the default values and proceed to complete the form.

If you wish to change the OSHC type, select the required OSHC. The acceptance deposit will update with the new OSHC amount.

• Sponsored students should contact QUT in the portal with a request to change OSHC type and we can make the changes for them.
• Current QUT students should not update the OSHC payment option. If a student requires changes to their OSHC cover, they should contact their current OSHC provider.

Ensure the student has read and understood their offer and the acceptance of offer terms and conditions. Agents can then accept the offer in the portal on the applicant’s behalf.

Once you have completed the form, including emergency contacts, visa lodgement locations and other mandatory fields, you will immediately be taken to the payment channel links.

Important dates for acceptance of offer

Use the international student key date search for the category Acceptance of Offer. You'll need to make sure payments and responses to the offer are submitted on time.

Paying fees

Payment links are created in the portal for agents to send to the students.

Students can pay fees by Flywire funds transfer or credit card by following the payment link, selecting a payment method and following the instructions.

How to use Flywire

We use Flywire to process payments from international students. Students can pay in their home currency and track payments online. We can also quickly identify students’ payments, which makes the acceptance process more efficient.

1. Select Flywire as payment method.
2. Create a Flywire account or log in to an existing account.
3. Follow the instructions to send funds to Flywire. The student will have to enter credit or debit card details online to pay in their home currency.
4. Track payment progress via the Flywire account. Flywire will also send email and text status updates.

Fund transfer payments can take up to 10 business days to appear on the QUT record and the acceptance cannot be finalised until the payment has been received at QUT.

Until we receive the payment it will show in the portal as Acceptance – Pending Payment. Once the funds arrive, the application status in the portal will automatically alert us that payment is finalised.

Payments by credit cards will be processed within 24 hours and will update the application status in the portal. This automatically alerts QUT that payment is finalised.

Learn more about Flywire. You can access FAQs, payer guides and other resources via the Flywire website.

Xetta fraud detection

We use the Xetta platform to detect fraudulent behaviour in payment systems. If you lose access to the QUTPay website, contact your QUT regional manager immediately.

Confirmation of Acceptance

When we have received the acceptance deposit, we can finalise the acceptance and send an email confirming the student's acceptance. An electronic confirmation of enrolment (CoE) will be available through portal to progress the student’s visa application, if needed.

Conditional CoE

QUT considers Conditional Confirmation of Enrolment (CoE) for applicants who:

• have good results to-date
• have met the requirements for their English language proficiency
• will receive their final academic transcript and completion certification (if applicable) before start of classes.

This will allow applicants to apply for the visa whilst their results are finalised. This arrangement is subject to review dependent on individual student circumstances.

Step 1

If the applicant has a conditional offer and applies for a conditional CoE, provide the following information to International Admissions via the portal:

• fully completed QUT Application for a Conditional CoE form
• the most recent academic transcripts
• English tests to meet the requirement (if applicable)
• documentation to satisfy any other requirement specified on the offer letter (if applicable).

Step 2

QUT will send an unconditional offer for conditional CoE purposes. In the portal:

• respond to the Offer and complete the Acceptance of Offer form including the acknowledgment of the following by indicating in the tick box:
  • 'I understand that I must satisfy the following condition before the start of classes in order to be admitted into the program.'
• finalise payment in the portal.

Step 3

When QUT has received in the portal the Respond to Offer/Acceptance of Offer form and the receipted payment, QUT will send a conditional CoE.

Step 4

Apply for a visa.

It is important to note that although students have received a conditional CoE, they have not yet formally met QUT’s entry requirements and will not be able to enrol or access QUT facilities until International Admissions receives the final academic documents.

QUT representatives will need to have a process in place to follow up with students to ensure the final academic documents are sent to QUT as per the agreed date. If the entry requirements are not met, the QUT offer will be withdrawn, and the applicant’s CoE will be cancelled.

Under 18

Additional information will be required to finalise the acceptance for applicants under 18 years old. When selecting Option 1 you declare the applicant will have arranged suitable supervision until they turn 18.

If you select Option 2, you are requesting QUT to arrange supervision. Additional costs will apply and once approved and finalised the applicant's CoE will be accompanied by the Confirmation of Appropriate Accommodation and Welfare (CAAW) form to provide with the visa application.

Forms and applying