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As a QUT student, you are asked to provide us with personal information, such as your address and contact details; educational background; and course, unit and class choices. This notice explains our purposes in collecting the information, and our usual practices for disclosure in accordance with the 11 Information Privacy Principles of the Information Privacy Act 2009. We collect this information under the general authority of the Queensland University of Technology Act 1998 and the QUT Student Rules, and in accordance with the requirements of the Higher Education Funding Act 1988 (Cwth), Higher Education Support Act 2003 (Cwth) and the Education Services for Overseas Students Act 2000 (Cwth).
The personal information we collect from you is principally used to administer your admission, enrolment and academic progress through the University. Tax file numbers, bank account and credit card details are collected only where necessary to enable you to discharge fee or Commonwealth support or assistance liabilities, or where you make payment online (for example, ordering from the bookshop). We collect additional information about international students to assist with visa and other requirements for study in Australia.
Information about you as a student is also used to facilitate your access to student support services and to library and information technology facilities such as email, online tutorial allocations and online teaching web sites. Student information may also be used for quality assurance and evaluation purposes, to help ensure that the courses and programs provided by faculties are of high quality.
We receive and store certain types of information when you interact with QUT’s information systems. We may use this information, together with other information we hold about you, to develop services to support your study or to improve the services we provide to our students more generally.
We may also use the information we hold about you to inform you of QUT services and activities, to advise you of other study opportunities at QUT and to maintain contact with you upon graduation.
QUT may record lectures and teaching activities to aid student learning activities, and this may involve collection of personal information about you, if your image or voice is captured during lecture participation.
We disclose personal information about our students to:
We disclose personal information about our graduates to any member of the general public via the online verification of qualification service. The public register of graduates is maintained in the student information system.
QUT is required by law to provide personal information about our students to:
We also make class lists available to other students enrolled in the same unit. You may authorise the University to release information to a third party (for example a relative or insurer), or enable someone to collect student information on your behalf, by completing the Third Party Authorisation For Student Information (TPA form).
If we capture your personal information during lecture recordings, we may for the convenience of students disclose this on internet sites which may be hosted outside of Australia. If you have any enquiries about this process, then you should contact firstname.lastname@example.org.
In very limited circumstances, privacy principles permit disclosure without consent or prior notification, for example, if we are asked for the information in connection with a police investigation; if we receive a writ, subpoena or similar document legally requiring us to disclose the information; or if disclosing the information will prevent or lessen a serious and imminent threat to a person's life or health. These circumstances are extremely rare.
Information on privacy at QUT