As a QUT College student, you will need to meet certain obligations and standards around attendance and course progression.
You'll get advice at orientation about these obligations and how we can help you meet them.
Monitoring course progress
We will monitor your course progress to make sure you're completing units and will graduate within a reasonable timeframe (and within the expected duration listed on your Confirmation of Enrolment (CoE)).
If it seems like you're at risk of not meeting satisfactory course progress, we have intervention strategies to support you and your academic performance. We'll notify you if you're at risk and give you options for support through your course coordinator. This could include alternative coursework options and revised study plans.
If personal issues are impacting your study, contact QUT welfare staff or QUT Student Services.
University entry program students
If you're studying a university entry program, and you do not achieve a minimum passing grade of 4 on our 7-point grading scale, we'll set up an appointment for you with your course coordinator so you can get help.
If it looks like you won't be able to complete your course within the timeframe listed on your Confirmation of Enrolment (CoE), we'll set up an appointment with your course coordinator. You may need extra support to graduate in time.
We monitor your course attendance in line with National Code 2018 - Standard 8, which is specifically for international students who:
- hold a student visa
- have a valid Confirmation of Enrolment (CoE)
- are enrolled in:
- General English
- English for Academic Purposes
- IELTS Advanced
- Foundation programs.
You must attend at least 80% of the scheduled contact hours for your program.
Your attendance will be recorded at each class or teaching session, and our administration team will make sure you're meeting the minimum attendance requirements.
If you don't meet attendance requirements, we may need to report your unsatisfactory attendance to the Department of Home Affairs. You'll receive a written statement of our intention to report for non-compliance with attendance requirements. This letter will include information on how to appeal the report.
Contact us at firstname.lastname@example.org for more information on these processes.
Monitoring course progress (Standard 8)
During Orientation, students will be advised of QUT College's intervention strategies and their obligations as students.
Students should begin each study period with a full standard program appropriate to their course.
QUT College monitors course progress to ensure that student is able to complete their course within the expected duration as specified on the student’s Confirmation of Enrolment (COE).
QUT College initiates an intervention strategy for international students who are at risk of not meeting course progress requirements through unsatisfactory academic performance which is identified from the student and academic management database.
Students who are identified in the above processes will be notified of their status and advised to seek assistance from their Course Coordinator for coursework options and revised study plans.
It is imperative that students who are at risk of not meeting satisfactory course progress due to personal issues seek additional support from QUT College Welfare staff or QUT International Student Services.
Early intervention and prevention is highly encouraged.
University Entry Programs
University Entry Programs students will expect to receive notification from QUT College Administration:
Upon release of results where they have not achieved a minimum grade of 4 in each unit in each teaching period students will be given notice of an appointment with their Course Coordinator for assistance in meeting course progress requirements. Notice of a revised appointment will be sent to students who failed to make contact. When their enrolment program does not allow them to complete by their current e-CoE end date and where an intervention strategy or compelling circumstances have not been identified or recorded students will be given notice of an appointment with their Course Coordinator for assistance in meeting course progress requirements. Notice of a revised appointment will be sent to students who failed to make contact.
Monitoring course attendance (Standard 8)
QUT College course attendance monitoring is consistent with the National Code 2018 - Standard 8, to overseas students who hold an Australian Government issued student visa, a valid Confirmation of Enrolment (CoE), and are enrolled in one of the QUT courses listed below:
English Language Programs
- General English (GE)
- English for Academic Purposes (EAP)
University Entry Programs
QUT College monitors attendance of these student cohorts and proactively provides support services to students assessed as at risk of not meeting the requirements. The minimum requirement for attendance is 80% of the scheduled contact hours for the course. Students are expected to attend all classes.
English Language Programs
University Entry Programs (UEP) - Foundation
University's intention to report unsatisfactory attendance
- Students are contacted via email and letter notifying them of the university's intention to report their unsatisfactory attendance.
- Students are advised of the appeals procedure.
- Where the student has chosen not to access the complaints and appeals processes within the 20 working day period, withdraws from the process, or the process is completed and results in a decision supporting QUT College, the university will notify the Secretary of Department of Education through the Provider Registration and International Student Management System (PRISMS) that the student is not achieving satisfactory attendance, as soon as practicable.
Timelines to implement Standard 8
|Orientation||Communicate to students on implementation of strategy.||Attendance Officer|
|Weekly||Send email to identified students with unsatisfactory attendance and students at risk of unsatisfactory attendance.||Attendance Officer|
|Weekly at interviews||QUT College Student Support team counsel students to develop intervention plan.|
College Attendance Officer
Student Welfare Advisors
|Points at which students' attendance cannot exceed 79%||Correspondence advising student of the University's intention to report for unsatisfactory attendance. Correspondence informs student of University appeals process and advises that they have 20 working days in which to access the process.||QUT College Administration|
|Above, plus 20 working days||QUT College Appeals Committee considers student appeals.||SBS Admissions|