Step 10: What happens next?

We'll contact you to let you know we've received your application and to request any further information if necessary.

It usually takes us between 4 to 6 weeks to process applications. If we can't process your application within this timeframe, we'll contact you to let you know.

When we've processed your application, we'll send you a letter to let you know the outcome. This will normally be within:

  • 6 weeks if you're an Australian or New Zealand student
  • 8 weeks if you're an international student.

If you apply during our annual scholarship round (in September), we'll let you know the outcome of your application in early December, when we know the results of the scholarship round.

Can I change my application after I've submitted it?

If you need to change any details after submitting your application, contact Research Admissions.

International students

If your application is successful, you'll need to accept your offer, apply for your student visa, and prepare to live in Australia. Find a QUT agent representative who can help you submit:

  • the documents to finalise your acceptance at QUT
  • your student visa application .

Note that you are expected to complete your PhD in 3 years, but will be offered a 4 year visa.

Funding your studies

I have applied for a QUT scholarship and I am waiting on an outcome

If you will be relying on the outcome of an application for a QUT Scholarship to fund your course, please wait until you receive your scholarship outcome before accepting this offer. You will be notified via email regarding your scholarship outcome by the Research Student Centre (usually in early December each year).

Read more information about our annual scholarship round, including satisfying the QUT scholarship English language proficiency requirements.

Once you receive your scholarship outcome, you can accept your admission offer.

I have received a QUT scholarship offer

If you are a recipient of a QUT scholarship, you must return your scholarship response to offer form to the Research Student Centre. You can then accept your admission offer and seek assist from your QUT agent representative.

If you do not have a QUT agent to certify and send your documents to QUT, you will need to arrange for certified hard copies to be posted by mail to QUT.

Contact International Admissions if you have any queries about acceptable documents.

I am being sponsored to study by my home government or an approved authority

If you are being externally sponsored for your studies, send your official financial guarantee documentation from your sponsoring organisation and accept your offer.

Financial guarantees must be on official letterhead addressed to QUT, and must include:

  • the student's full name
  • the course or courses for which the sponsorship is approved
  • the duration of the sponsorship
  • whether Overseas Student Health Cover (OSHC) is paid for.

Accept your offer

To finalise your acceptance, you must:

  • carefully check your offer conditions. You must meet any offer conditions, and show proof where required, when you accept your offer.
  • sign your acceptance of offer form
  • sign your student declaration form
  • either:
    • pay your fees as outlined in your offer document including tuition and Overseas Student Health Cover (OSHC) and submit proof of tuition fee and OSHC payment
    • submit official documentation from your scholarship/sponsoring body on the duration and nature of this scholarship/sponsorship.

If you are required to submit certified academic documents, take the originals and copies to:

If the documents are in a language other than English, you must also provide an official English translation.

If you require couple or family OSHC to be arranged by QUT (through Medibank), specify this in Section 3 of your acceptance of offer form and arrange payment. See more information on how to pay your fees through QUTPay.

Email all acceptance documentation to International Admissions.

Organise your visa

Once you have accepted your offer we will then issue you with your confirmation of enrolment (CoE). Use your CoE to apply for your student visa through the Department of Immigration and Border Protection (DIBP). Your QUT agent representative can assist with your visa application process.

Make your visa application online through the application system ImmiAccount after you have gathered the documents to support your application. The Department of Immigration and Border Protection website provides information on the evidence you need to accompany your application.

Your application for a visa will be assessed by the Department of Immigration and Border Protection. In some countries, it might take a long time to process your visa, so make sure you leave plenty of time to apply.

If you are bringing your children to Australia, you must provide evidence that you are making arrangements for them to attend school while in Australia.

In your visa application, you will be asked a question about the provider of any funding for your research training. If you are receiving funding under a training scheme directly awarded by the Commonwealth government of Australia (such as Endeavour, Defence etc), you may answer ‘yes’ on the visa application form. All other students who receive scholarships not directly from the Australian Government must answer ‘no’.

Your application for a visa will be assessed by the Department of Immigration and Border Protection (DIBP). Find more information about visa assessment processes via the Department of Immigration and Border Protection website.

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Contacts

Research Students Centre

RSC manages and supports research students.

  • Level 4
    88 Musk Avenue
    Kelvin Grove QLD 4059
  • Monday to Friday, 9am to 5pm

  • Postal address:
    Research Students Centre
    GPO Box 2434
    Brisbane QLD 4001